Visiting / Using:
In response to COVID-19, Special Collections & Archives (SCA) reading room is open by appointment only. To facilitate access to collection materials, we have expanded our online reference services and temporarily increased our free digitization limits. We encourage you to contact us via chat or email so that we may assist you with your research.
- SCA staff are available via chat Monday through Friday 10 a.m. to 4 p.m.
- Email email@example.com for general inquiries at any time.
- Contact SCA staff directly for specialized assistance.
Using the Reading Room:
If you are visiting in person for a scheduled appointment, SCA is located on the lower level of the Merrill-Cazier Library in Room 035. Please check the main building schedule for closings or limited hours. Visit http://www.usu.edu/map/ for a campus map.
SCA operates under a closed-stack environment and as such patrons must use materials in the Tanner Reading Room and materials may not be checked out. First time users must complete the Registration Agreement form (good for 5 years) and provide a picture ID each time they use materials. Users must agree to the Reading Room Rules. Materials are requested via electronic form and pulled by SCA staff in advance of your visit.
Reading Room Rules:
- Personal belongings such as briefcases, backpacks, laptop/tablet cases, purses, and outerwear must be stored in the lockers.
- Staff will assign patrons to a seat in the Reading Room.
- Notes should be taken on laptops, tablets, or loose paper. Staff will provide paper for notetaking.
- Staff will check laptops, electronic tablets, and notes before patrons leave the reading room.
- Only pencil is allowed for note taking. No pens are allowed.
- When working with foldered materials, only one folder may be removed from the box at a time. Preserve the existing order of any unbound materials
- No food, candy, gum, or beverages
- Patron photography of materials is typically allowed, but cannot be done without prior approval from staff.
- You will be asked to show your ID each time you visit Special Collections and Archives to use materials.
Digitization Fee Schedule
Paper: Loose/Bound Items
A single folder/bound item (no pg limit): Free
Multiple folders/bound items: Pages 1-100: Free; Pages 101-200: $0.50/page. Projects larger than 500 pages: Special Collections will provide an estimate based on staff time, format and the equipment used to digitize each item.
Book chapter or entire book not under copyright (no pg limit): Free
Large format items (e.g. maps and architectural drawings)
5 items or fewer: Free
More than 5 items: $5.00 setup fee +$2.00/scan
5 photographs or fewer: Free
5-20 photographs: $5.00/image
Projects larger than 20 photographs: Special Collections will provide an estimate based on format and the equipment used to digitize each item.
Audiovisual materials will be digitized at no-cost but will take at least 4 weeks for processing.
Digital File Retrieval
While we have previously charged a fee for retrieving files of previously digitized materials, we are currently waiving this fee.
Digitization in the Special Collections Reading Room
Patrons can digitize materials during Reading Room appointments using personal photographic equipment with no flash, including camera phones and digital cameras (for personal use only; copyright and use restrictions may apply). The Reading Room overhead scanner is currently reserved for staff use only.